Privacy Policy
Effective September 6, 2026
Who We Are
Mariam's Footsteps Inc. is a care services organization operating group homes and childcare programs in the Edmonton, Alberta. This policy describes how we collect, use, and protect personal information in connection with our staff management systems and public website.
Information We Collect
| Category | Examples | Purpose |
|---|---|---|
| Staff identity | Name, employee ID, job title | Employment administration |
| Contact | Email address, phone number | Operational notifications, scheduling |
| Scheduling | Shift assignments, availability | Workforce management |
| Device | Device identifiers (managed work devices only) | IT security and device management |
| Website | IP address, browser type, pages visited | Site functionality and security |
We do not collect personal information from the general public beyond standard website analytics.
How We Use Information
- Scheduling staff shifts and sending operational reminders
- Communicating safety alerts and emergency notifications
- Managing IT equipment and ensuring device security
- Processing payroll and human resources administration
- Procurement and supply chain operations
- Maintaining the security of our systems and data
SMS Notifications
Staff who provide a mobile phone number during onboarding may receive operational SMS messages including shift reminders, safety alerts, and appointment confirmations. Staff may opt out at any time by replying STOP or contacting Human Resources. See our SMS Terms for full details.
How We Share Information
We do not sell, rent, or trade personal information. We may share information with:
- Service providers — cloud hosting (Microsoft Azure), email delivery, and SMS services that process data on our behalf under contractual safeguards
- Legal obligations — when required by law, regulation, or valid legal process
- Safety — when necessary to protect the safety of our staff, clients, or the public
Data Security
We protect personal information using industry-standard measures including:
- Encryption in transit (TLS) and at rest
- Multi-factor authentication for staff accounts
- Role-based access controls
- Regular security reviews and monitoring
- Managed device policies with remote wipe capability
Data Retention
We retain personal information only as long as necessary for the purposes described in this policy, or as required by law. When information is no longer needed, it is securely deleted or anonymized.
Your Rights
Under applicable Canadian privacy legislation (including PIPEDA and Alberta's PIPA), you have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Withdraw consent for non-essential processing
- File a complaint with the Office of the Privacy Commissioner of Canada
Children's Privacy
Our staff management systems are not directed at children. We do not knowingly collect personal information from individuals under 18 through our website or staff applications.
Changes to This Policy
We may update this policy from time to time. Changes take effect when posted on this page. The "Effective" date at the top reflects the most recent revision.
Contact Us
For privacy-related questions or to exercise your rights:
Mariam's Footsteps Inc.
[email protected]